The 9 best event check in apps [2025]

You’ve done the months of hard work: tickets are sold, the first act is preparing backstage, and your guests are starting to arrive. But then check-in starts, and the professional vibe you worked so hard to create?

Crumbling by the minute.

Instead, there’s a crowd growing at the door. While attendees impatiently wait, your team is desperately scrolling spreadsheets or flipping through printed lists on clipboards. Perhaps you're using a check-in app that seemed promising on paper but falls short under pressure?

If you’ve been there, you’ll know it’s painful.

Check-in is the first impression your attendees receive, and you don't get a second chance to make a good one. But many event organizers fail to prioritize it, and find out the hard way how pivotal it is to the overall experience.

A well-designed event check-in app can reduce lines, eliminate errors, and provide your team with clarity on who has arrived and when. It’s the difference between frantic and frictionless.

In this guide, we’ll cover exactly why you need an event check-in app, what features the best event check-in apps offer, and what to avoid when selecting a check-in app. We review how the top platforms stack up in 2025, including the Checkout Page check-in app we launched to address the problems we kept seeing in the field.

Why do you need an event check-in app?

You need an event check-in app to streamline guest entry, reduce wait times, and accurately track attendance, thereby ensuring a smooth and professional first impression.

✅ Pros of using event check in software

• Faster entry: No more queues or clunky clipboards
• Real-time data: Know exactly who’s arrived, where, and when
• Fewer mistakes: Eliminate the potential for manual errors and double entries
• Multi-device friendly: Syncs entry data across phones, tablets, and laptops
• Professional first impression: A smooth check-in process positively impacts how your guests view your brand or organization
• Security and control: Flag invalid tickets and control access to reduce fraud
• Scalable staffing: Empower your staff and volunteers with simple-to-use tools

⚠️ Cons to consider when choosing event check in software

• Needs internet: Many apps do rely on a stable connection, which you may not always have
• Learning curve: Some tools can overwhelm casual or volunteer staff who are unfamiliar with your software and systems
• Not all mobile-friendly: Some check-in systems don’t work well on all device types
• Extra cost: Some platforms charge fees per check-in or other surprise fees

Key features of a great event check-in app

Effective event check-in software does more than scan tickets. It supports your team, speeds up entry, reduces errors, and gives you the control you need during the most critical minutes of your event.

Here are the core features to look for when evaluating the best event check-in apps for your event and team's needs:

1. Multiple check-in modes

Effective check-in software should allow you to check people in using both QR code scanning and manual search (by name, email, or ticket ID). Far from every guest will arrive prepared with their phone out. In fact, it's very common for people to struggle to find their QR code when asked at the door, and not every event has ideal scanning conditions. Having the ability to switch on the fly minimizes the chances of your staff being unable to check someone in.

2. Real-time sync across devices

Check-in often happens at more than one door, especially in larger venues. Your app should sync instantly across multiple devices to prevent double entries or missed guests. Be sure to look for truly team-ready platforms, not just apps designed for a single administrator at a single point of entry.

3. Easy to use with different permissions

Volunteers and temporary staff are often the ones scanning tickets, and they may not have worked for you before. That means your check-in tool should have a simple interface that:

1. Requires minimal training so that staff and volunteers can get up to speed rapidly
2. Enables you to give different levels of permission to different team members (for example, volunteers may have minimal access to customer data, whereas team leaders have much broader access to data and purchase history)

4. Clear, secure QR codes

Each ticket should generate a unique, tamper-proof QR code that can’t be reused or faked. The app should instantly flag invalid or duplicate scans, protecting your event from unauthorized entry.

5. Support for group tickets

Many attendees book for multiple people. Your check-in system should handle multi-ticket orders gracefully, allowing one person to check in their group without confusion or delay.

6. Audit trail and event reporting

A good app will log who checked in whom, when, and where, right down to the gate and the device. Particularly in the case of larger events, this level of traceability is crucial, particularly when troubleshooting issues, validating attendance, or generating reports after the event is finished.

7. Door policy enforcement

Whether restricting re-entry or limiting ticket types at specific entrances, your app should be able to enforce the rules without needing a clipboard. Smart check-in tools prevent awkward conversations by handling the logic upfront.

8. Offline mode

Wi-Fi doesn’t always cooperate. While not all apps offer offline check-in, the best ones either do or have it clearly on the roadmap. Local caching and sync-on-reconnect can differentiate between a smooth event and a complete bottleneck.

9. Transparent pricing

Some platforms charge per check-in or scan, which can be a nasty surprise when costs scale. The best event check-in apps offer unlimited scanning as part of a predictable pricing model, so you’re not penalized for growing.

What to avoid in a check-in app

Certain common pitfalls can hinder the efficiency of your check-in process. Sometimes a solution creates more problems than it actually solves!

With that in mind, here are the key things to avoid when choosing a check-in app:

1. An overly complex user interface

An intuitive and straightforward interface is going to be key for quick attendee processing. Apps with complicated navigation or cluttered designs will likely slow down the check-in process. Ensure the check in software offers a clean layout with clear prompts to make it intuitive for all staff and volunteers. There should not be a steep learning curve!

2. Lack of real-time synchronization

In events with multiple entry points or large numbers of attendees, real-time data syncing across devices is non-negotiable. Apps that fail to update attendee information instantly can cause issues, such as duplicate check-ins or inaccurate attendance tracking. Opt for solutions that offer seamless synchronization to ensure that data integrity is maintained.

3. Hidden costs and unclear pricing

Some check-in apps have hidden fees, such as charges per check-in or for additional features. These unexpected costs can strain your budget. Opt for apps with transparent pricing models to avoid surprises.

4. Poor mobile device performance

An app that lags, crashes, or only works well on desktops is not going to cut it when you're on the ground. Your check-in tool must be optimized for both iOS and Android mobile devices to ensure a speedy and flexible on-site experience.

5. Poor customer support

Technical issues can arise at any time. Apps without responsive customer support can leave you stranded during critical moments. Prioritize vendors known for responsive customer service and support availability.

By being savvy to these pitfalls, you'll be in a good position to select a check-in app that enhances your event's efficiency and leaves a great first impression on your attendees.

Best event check-in apps 2025

There are dozens of check-in tools on the market, but only a few deliver the features and reliability that serious event organizers need. Below, we’ve reviewed eight of the best event check-in apps for 2025, highlighting what they do well, where they fall short, and who they’re best suited for.

1. Checkout Page

Checkout Page's check-in app is the easiest way to sell event tickets online—no code required and no per-ticket fees. Create unlimited branded event pages, embed checkouts on your own site, and boost revenue with features like one-click upsells and donations. Plus, manage entry like a true pro with our built-in event check-in app, designed for fast, team-friendly guest check-in when your guests arrive at the door.

Key features:

✅ Manual and QR code check-in modes

✅ Unlimited guest check-ins without caps on attendees

✅ Unlimited ticket sales, without hitting usage limits

✅ Host unlimited events, all under one account

✅ Transparent, fixed pricing, no need to “contact sales” for quotes

✅ No per-ticket fees, just transparent, flat monthly plans

✅ Instant payouts mean you get your money straight away, not days later

✅ Real-time sync across devices and locations

✅ Run check-in from laptops, tablets, or phones, no special hardware required

✅ Tamper-proof QR codes with instant validation

✅ On-site attendee check-in with device flexibility

✅ No ticketing fees and no additional fees to use the check-in app

✅ Group ticket support with easy multi-person check-in

✅ Post-event reporting and check-in history logs

✅ Top-notch, founder-led customer support team on hand via Live Chat

Pricing:

The pricing below represents the cost of using the Checkout Page to host and sell events. The event check-in app includes these costs; no extra fees are applied.

Strengths:

• Built for real-world check-in chaos — simple UI, zero training required
• Unlimited scans are included at no extra cost
• Designed for teams, not just solo admins

Limitations:

• Currently does not support role-based access for volunteers and staff
• Requires a stable internet connection (offline mode coming soon)

⭐ Best for: Teams managing high-touch or multi-gate events with minimal setup time

2. vFairs

vFairs is an all-in-one event management platform designed to support hybrid, virtual, and in-person events. It is known for its broad feature set, which offers tools for registration, virtual booths, engagement, and on-site check-in, including badge printing and lead capture. It’s best suited for large-scale conferences and enterprise-level clients requiring a broad spectrum of event management solutions.

Features:

✅ QR code self check-in with kiosk compatibility

✅ Badge printing (on-demand or pre-event)

✅ Session tracking and real-time attendance analytics

✅ Attendees can create their own personalized event agenda

✅ Event navigation support is given with an AI chatbot

Strengths:

• Deep feature set beyond check-in (exhibitor tools, gamification)
• Can run fully self-service entry points

Limitations:

• Complexity and cost will likely be overkill for smaller events
• Setup time and training are needed for full deployment

⭐ Best for: All-in-one large-scale hybrid event setups with badge printing needs.

Pricing: All of Vfairs' pricing is custom, so you'll need to get in touch with them through their pricing page

3. Cvent OnArrival

Cvent’s OnArrival app is part of its enterprise-grade event suite, built for organizations running complex, high-volume events. It supports onsite check-in, real-time attendee tracking, badge printing, and walk-in registration, with deep integrations across the Cvent ecosystem.

Key features:

✅ Access and edit attendee details from desktop, tablet, or mobile

✅ Receive real-time alerts during attendee check-in

✅ Support multiple guest types and complex check-in workflows

✅ Allow walk-in registrations and self-service kiosk check-in

✅ Collect secure payments on-site during check-in

✅ On-site attendee check-in with device flexibility

✅ Print badges on-demand based on real-time check-in data

✅ Generate real-time reports on check-in and attendee flow

Strengths:

• Built for scale and enterprise-level control
• Strong analytics and integrations with other Cvent tools

Limitations:

• Clunky UI in parts, occasional data sync delays
• High learning curve for casual or volunteer users

⭐ Best for: Large conferences, trade shows, or multi-day corporate events where on-site logistics, badge printing, and session tracking are essential.

Pricing: Cvent's pricing is customized based on request and consists of an annual license fee and a per registrant fee.

4. Whova

Whova is a mobile-first event platform that combines registration, check-in, and attendee engagement in one app. It’s favored among conference and community event organizers, for whom interaction and participation are key. It offers features such as live polling, networking, and session tracking, alongside digital check in software.

Key features:

✅ Support for staffed or contactless self check-in

✅ Check in attendees using QR code scans or name search

✅ Run check-in from laptops, tablets, or phones, no special hardware required

✅ Set up unlimited self-service check-in stations

✅ Sync attendee lists and registration data across all devices in real time

✅ Track waiver and form completion within the app

✅ Enable secure check-in with optional two-factor authentication

✅ Manage check-in by session or ticket type, with capacity control

✅ Export attendance data for reporting or continuing education credits

Strengths:

• Easy to use for both organizers and attendees
• Lightweight mobile app ideal for mid-sized events

Limitations:

• Limited customization on check-in flow
• Requires multiple app updates during longer events

⭐ Best for: Community-style or hybrid events focused on attendee engagement

Pricing: Whova's pricing is by request, via their quote page form

5. RSVPify

RSVPify began as a tool for managing private event invitations and has since evolved into a versatile event management platform suited to corporate gatherings, galas, and fundraisers. Its strengths lie in RSVP tracking and invitation design, and it also offers a simple, built-in check-in app to manage guest arrival on-site.

Key features

✅ Manage check-in from mobile, tablet, or desktop devices

✅ Real-time syncing of attendance data across all devices

✅ Custom QR codes and manual name or confirmation number check-in

✅ Self check-in kiosks to reduce staffing needs

✅ Compatible with iOS, Android, and browser-based devices

✅ Add unlimited staff or volunteers to manage high-volume events

✅ Use one QR code across main and sub-events (e.g. sessions, luncheons)

✅ Import existing guest lists for use in the check-in system

✅ Share event dashboard access for live check-in stats and visibility

Strengths:

• Very user-friendly for smaller or mid-sized teams
• Integrated with RSVP management for a unified workflow

Limitations:

• Lacks advanced features like badge printing, session tracking, or access control
• It is not well suited for large-scale or multi-gate events

⭐ Best for: Private and corporate events where the guest list is curated and smaller in size

Pricing:

6. Splash (Host app)

Splash focuses on brand-driven event marketing and execution, offering event check-in through its Host app. It’s popular with marketing teams who prioritize design and user experience, and integrates well with CRM tools like Salesforce. The platform supports branded check-in, attendee segmentation, and real-time reporting.

Key features:

✅ Search guest lists or filter by registration criteria for fast on-site check-in

✅ Check in attendees by swiping or scanning QR codes via the mobile app

✅ Enable self check-in for walk-ins or low-staff events

✅ Print custom name badges on-site with attendee details like name, company, and title

✅ Only print badges for attendees who've shown up, reducing waste and cost

✅ Continue offline check-ins with automatic sync when reconnected to WiFi

✅ Auto-sync walk-in form data across tools for sales, marketing, or CRM use

✅ View live check-in counts and maintain backup data in case of connection issues

Strengths:

• Excels at maintaining brand integrity throughout the guest journey — from landing page to check-in forms to badge printing.
• It’s well-suited for fast-moving, multi-door entry setups.

Limitations:

• Sync issues are reported when using multiple devices simultaneously

⭐ Best for: Heavily branded experiences and visually polished events

Pricing: Splash's pricing is built upon request, following a booking of a demo with their team

7. RegFox

RegFox is a flexible event registration and ticketing platform that offers check-in functionality as part of its toolkit. It's known for its customization and transparent pricing and is popular among organizers who want control over registration flows, ticket design, and on-site check-in, without incurring high per-attendee fees.

Key features:

✅ Sync check-in data across multiple devices in real time

✅ Create app keys for team access without sharing login credentials

✅ Scan and check in attendees using QR codes or printed confirmations

✅ Manually look up attendees by name, email, or other fields if QR is unavailable

✅ Make real-time edits to registration details, upgrades, or payments at check-in

✅ Enable group check-in for attendees registered under the same order

✅ Detect duplicate or fraudulent entries instantly

✅ Automatically pull in new online registrations every 90 seconds

✅ Process on-site sales with instant syncing to check-in devices

Strengths:

• Clean interface and quick setup
• Transparent pricing model

Limitations:

• Limited options for access control and gate-level reporting
• Fees mount up for events with larger numbers of attendees

⭐ Best for: Budget-conscious organizers of small events who want basic check-in with good flexibility

Pricing: RegFox's fees are 99¢ + 1% per registrant + standard credit card processing rates.

8. Eventbrite organizer app

Eventbrite is one of the best known and most widely used ticketing platforms and offers basic check-in tools through its Organizer app. It’s ideal for smaller or one-off events where ease of use and marketplace exposure are most important. It is not as feature-rich as some enterprise tools, however, it does offer reliable QR scanning, attendee tracking, and payment processing.

Key features:

✅ View real-time event data including check-ins, registrations, attendance, and sales

✅ Speed up entry with contactless QR code ticket scanning

✅ Instantly verify tickets and prevent unauthorized access

✅ Process payments on-site for tickets, upgrades, or merchandise

✅ Accept secure transactions directly through the check-in app

✅ Monitor attendee flow and sales performance during the event

Strengths:

• Intuitive app for smaller events or casual staff, as minimal training is needed
• Direct tie-in to Eventbrite’s sales and registration system

Limitations:

• Does not offer group ticket handling
• Additional fees are added to the Eventbrite charges.

⭐ Best for: Organizers running free events, which don't incur any fees from Eventbrite

Pricing:
No fees for free events

3.7% + $1.79 service fee per ticket

2.9% payment processing fee per order

Note: Fees are paid by ticket buyers on paid tickets, unless the seller chooses to cover them instead.

9. Bizzabo

Bizzabo is an event platform designed for enterprises that prioritize control, brand consistency, and in-depth data integration. Its check-in functionality seamlessly connects to a broader system that manages registration, attendee engagement, and analytics. It's a strong fit for large-scale conferences and corporate events.

Key features:

✅ Sync attendee data and check-in status across devices in real time

✅ Enable contactless check-in using attendee-specific QR codes

✅ Track session attendance and monitor foot traffic with live dashboards

✅ Search and check in attendees manually by name or email if QR is unavailable

✅ Use session check-ins to log individual participation and manage capacity

✅ Receive real-time alerts and push notifications to manage last-minute changes

✅ Empower staff or volunteers to manage check-in with intuitive mobile tools

✅ Maintain functionality even in low-connectivity environments with offline support

Strengths:

• Bizzabo emphasizes brand consistency across the entire attendee journey

Limitations:

Bizzabo's power and flexibility come with a learning curve. Smaller teams or those running one-off events will find the platform overly complex and expensive compared to lighter-weight check-in solutions.

⭐ Best for: High-end events needing full event lifecycle management

Pricing: A Bizzabo licence is $499/user per month, billed annually (3 user minimum)

How to know when it’s time to switch

If your current check-in setup feels frustrating or fragile, it’s probably costing you more than you think. Here are some common signs that it’s time to move to a modern event check in app:

• You're still using printed lists or spreadsheets at the door
• Your team has trouble checking people in at multiple entrances
• Volunteers find the system confusing or too slow
• You can’t track who checked in where or when
• Group tickets and re-entry policies are hard to enforce
• You’re being charged per scan or per attendee
• You can’t easily pull post-event attendance data

If even a few of these sound familiar, it’s time to look for a better solution, one that’s designed for teams and the very real pressure cooker of the check-in queue.

Conclusion: Choose the right check-in app for your event

Events do come in all shapes and sizes, from intimate workshops to sprawling, multi-day conferences, and so their check-in needs vary. Choosing the best event check-in app isn’t about chasing every feature, but rather understanding how your team works, what your attendees expect, and where your current process is breaking down.

If you’re running multiple entrances, relying on volunteers, or using spreadsheets or clipboards, the right tool can be a revelation.

At Checkout Page, we built our check-in app to solve the problems we saw event organizers facing every week:

• Confusing tools that required staff training
• Surprise fees per scan or per guest
• No way to see what was happening at the door

With our check-in app, you can:

• Scan or search guests manually with ease
• Sync attendance across multiple entry points in real time
• Flag invalid entries instantly
• Track exactly who checked in where and when
• And do it all with zero extra cost per scan

👉 Ready to upgrade your check-in experience and protect your team's sanity?
Try Checkout Page’s event check-in app free for 7 days — no credit card, no setup headaches, just a smoother start to every event.